Dedicated Administrative Coordination

Transaction Coordination Services

Reliable, hands-on administrative coordination designed to give real estate agents their time back. Kimberly handles file organization, timelines, disclosures, and communication with escrow and co-op agents.

Scope of Administrative Services

The exact checklist depends on the transaction, state (Nevada, California, or Florida), specific brokerage requirements, and agreed scope. Kimberly Johnson does not negotiate terms, provide legal advice, guarantee legal compliance, or replace the agent or broker of record. All services are administrative and operational.

Listing & Seller

Listing & Seller Coordination

Taking a listing from signed agreement to final closing involves careful paperwork management. Kimberly provides compliance-focused administrative support—due diligence tracking, contingency monitoring, appraisal tracking, loan milestone tracking, and deadline monitoring—to keep your seller file organized, dates calendared, and documents tracked according to the agreed scope.

Create and organize the file in the agent’s preferred transaction management system

Confirm available HOA information, association fees, LID and SID information

Send an introductory email to the seller

Order the preliminary title report and property profile

Coordinate the sign and photographer

Prepare and organize forms and disclosures throughout the transaction

Create and maintain the transaction timeline

Manage authorized administrative MLS tasks

Monitor and track home, appraisal, termite, and other applicable inspections

Monitor due diligence periods, contingencies, appraisal milestones, loan milestones, CIC review periods, and other key dates

Order HOA resale packages, demands, and solar documents when applicable

Track required signatures and support an organized, complete brokerage file

Coordinate the estimated settlement statement

Send the seller the final closing statement and recorded deed

Remind the seller to cancel utilities

Coordinate removal of the For Sale sign

Organize the completed file for brokerage review, payment processing, and archival

Tailored for Nevada, California & Florida listingsInquire about a new listing file

Buyer Transaction

Buyer Transaction Coordination

When your buyers go under contract, contract deadlines start right away. Kimberly provides compliance-focused administrative support—due diligence tracking, contingency monitoring, appraisal tracking, loan milestone tracking, and deadline monitoring—to calendar key milestones, track earnest money verification, and keep the lender, title officer, and listing agent coordinated.

Create and organize the file in the agent’s preferred transaction management system

Confirm that the Buyer Broker Agreement has been fully executed

Review the executed contract for administrative processing and open escrow

Send an introductory email to the buyer

Prepare and organize forms and disclosures throughout the transaction

Create and maintain the transaction timeline

Coordinate home, termite, and other applicable inspections

Obtain the preliminary title report and opening package

Monitor due diligence periods, contingencies, appraisal milestones, loan milestones, CIC review periods, and other key dates

Track requested repairs when applicable

Coordinate the home warranty when applicable

Remind the buyer to establish utility services

Coordinate the estimated settlement statement and signing with the title company

Track required signatures and support an organized, complete brokerage file

Send the buyer the final closing statement and recorded deed

Organize the completed file for brokerage review, payment processing, and archival

Real estate transaction paperwork and model home

Organized and complete brokerage filesInquire about a new buyer file

What Kimberly Can Help Coordinate

Essential administrative pillars that keep real estate transactions orderly and low-stress.

File Setup & Organization

Opening the digital file, collecting executed contracts, applying your brokerage's naming conventions, and setting up organized document folders.

Timelines & Key Dates

Creating transaction timelines for key dates such as EMD, inspection contingency, appraisal, loan conditions, and closing, as applicable to the file.

Final File Organization & Wrap-Up

Organizing the final broker documents, gathering the closing statement, and archiving the completed file for your broker's review.

Let’s discuss the specific needs of your brokerage.

Every agent and brokerage operates slightly differently. Let’s connect on an introductory call to tailor Kimberly’s checklist to your business.

Request Transaction Support